![]() ![]() To format the chart when using report design view, double-click the chart control to activate the “Microsoft Graph” program. If you click into the “Row Source” property box, you can then click the “Builder” button that appears at the right end of the box to view the SQL query in the visual query design view, which you can edit, if needed. The “Row Source” property on the “Data” tab in the pane shows the SQL code of the query upon which the chart is based. When in report design view, you may select the chart control and then view its properties in the “Property Sheet” pane. Microsoft Graph charts in Access are independent objects that contains many smaller objects that have their own properties, which you can independently format, if desired. Editing and Formatting Microsoft Graph Charts in Access ![]() You must switch to “Layout View” to see the chart’s data and resize the chart control until it appears the way you want it to in the report. Don’t worry if the chart doesn’t display your data in report design view it won’t. Then click the “Finish” button to add the chart control to your report. In the last screen of the “Chart Wizard,” type a title for your chart into the box provided and then select whether to add a legend to the chart. When satisfied with the chart’s appearance, click the “Next >” button to continue.Ī picture of the “Chart Wizard” that you use to create charts in Access. You can also click the “Preview Chart” button to show a preview of your chart in a separate window. You can double-click any summary field shown to change the function performed on the field in a separate dialog box, if needed. In the next screen, drag and drop fields shown at the right side of the window into the desired chart locations shown at the left side of the window. ![]() Then click the “Next >” button to continue. In the next screen, click the type of chart you want to create from the listing of chart types shown. In the next screen, choose the fields to show in the chart by selecting them from the “Available Fields:” list and then clicking the “>” button to move them into the “Fields for Chart:” list. Then select the name of the table or query to use as the chart’s data source from the listing of tables and/or queries. You can select either the “Tables,” “Queries,” or “Both” option button to display those types of objects in the list. In the first screen of the “Chart Wizard,” select the data source for the chart. If you enabled the “Use Control Wizards” button, then when you release your mouse button, the “Chart Wizard” dialog box opens. Then click and drag over the area in the report you want the chart to cover. To insert an older, Microsoft Graph chart control into a report in Access, click the “Insert Chart” button in the scrollable list of controls in the “Controls” button group on the “Design” tab of the “Report Design Tools” contextual tab in the Ribbon. How to Create a Microsoft Graph Chart in Access However, note that this wizard will not appear if you choose to insert a modern chart in Access. This makes it much easier to create a Microsoft Graph chart. If not highlighted, click the button in the drop-down menu to enable it. Therefore, you can insert it into a blank, unassociated report, if desired, by clicking the “Report Design” button in the “Reports” button group on the “Create” tab of the Ribbon.īefore creating this type of chart, enable the “Use Control Wizards” button by clicking the “More” arrow in the lower-right corner of the scrollable list of controls in the “Controls” button group on the “Design” tab of the “Report Design Tools” contextual tab in the Ribbon to show its drop-down menu.Įnsure the “Use Control Wizards” button is highlighted, which means it is enabled. Unlike other report controls, chart controls use their own data source to chart the data. You insert all charts in Access as a report control. This method is also the one you must use in older versions of Access without modern charts. This lesson shows you how to insert the older, Microsoft Graph chart controls in reports in Access. These are still available for backward-compatibility in Access 2019 and 365. You can insert new modern charts into your reports in Access or use the older Microsoft Graph chart controls. You can create charts in Access in two different ways if using Access 2019 or Access for Microsoft 365. Overview of How to Create Charts in Access QuickBooks Desktop (PC/Windows) 2022-2015.Mac OS Ventura-Mojave Keyboard Shortcuts. ![]()
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